In this document, we will explain you the following issues:
Our contact details are provided at the bottom of this document so you may always contact us and ask for clarifications or request the exercise of your rights.
Personal data (or data) is any information relating to you and that alone or in combination with other pieces of information gives an opportunity to a person that collects and processes such information to identify you as an individual. It can be your name, address, your location data, or information related to your physical, physiological, genetic, mental, economic, cultural or social identity.
Personal data also includes such technical information as a Media Access Control address (MAC-addresses), International Mobile Equipment Identity (IMEI), Unique Device Identifier (UDID), the Identity for Advertisers (IDFA), Internet Protocol address (IP-address), browser and system information.
Processing of the personal data means any action with it, for example, collection, recording, organizing, structuring, storage, use, disclosure by any means and so on.
Scope:
When registering an account on our website, you will need to provide us with your email address, first and last name, and email client. You will also need to create a password. Without this data we will not be able to provide you with our main Services, so we will call it ‘necessary data’.
While filling your account information afterwards, at your own will you may submit your profile data; about your industry, company name and your position in the company, mobile phone number, etc. We will use this data to enhance your experience as it is detailed below, but it is not strictly required for the Services provision. We will call these data ‘additional account information’.
Lawful basis:
Necessary data enables us to provide you with the Services as it is detailed in our Terms of Use. Thus, the basis of contract performance serves as a lawful basis for processing in this case. Sometimes, we may process these necessary data on the basis of our legitimate interest, e.g. for direct marketing purposes.
As regards the additional account information, we may process it only if you voluntarily provide us with it. Where applicable, we will treat this clear and affirmative action as a request to provide you with some additional services (e.g. to customize your account) meaning the contractual basis will apply to such processing. In some cases, we may also process the relevant data on the basis of our legitimate interest for direct marketing purposes or to run analytics to improve our Services.
Processing and purposes:
We process personal data that is required for the account registration to provide you with our main Services, including creating and maintaining your account, ensuring that everything works smoothly within your preferred email client, communicating with you at your request and identifying you when you want to publish information in our blog or forum.
At your own discretion you may supplement your account information. We will process such data only to let you customize your account at your own choice.
Sometimes we may process your email and name on the basis of our legitimate interest to send you newsletters and other communication. We may do so to provide you with some useful information, notify you of any updates regarding our Website or Services and inform us about our or our partners’ offers. In no case we will overwhelm you with hundreds of letters, but, at any time, you can choose to stop receiving our emails. If you want to cease this type of communication, simply use the “Unsubscribe” button.
Please take into account that the “Unsubscribe” button is present in each of our emails, except the transactional emails notifying you of significant changes in your account, reminding you of the upcoming payments and providing you with the required payment details. Those transactional emails are an essential part of the services we provide. They are also necessary to prevent fraud and other illegal acts. The processing of personal data in this case is carried out on the contractual basis. Without the right to such processing, we won’t be able to protect your account and charge you with fees for our Services.
Company size and industry tell us more about our customers, their needs and interests. With the help of this information, we can improve and customize our Services to enhance your user experience. At your choice, we may use such data to run analytics and/or for marketing purposes. Keep in mind that these data are not necessarily required. Without such information, you will still be able to use our Services, but we will appreciate it if you share it with us as it helps us to grow.
Retention period:
We will store all your account data as long as you keep your account active. We will also store your account data within 30 days after the account deletion to be able to reactivate your account if you change your mind, and to be able to reach you in case of any dispute.
Scope:
When creating email signatures, you may share with us your company name, department name, your position as well as your mobile phone, your photos, links to your social media accounts and other data at your own choice
Lawful basis:
We will use this data only to provide you with our main Services as it is described in our Terms of Use. Thus, the contract performance serves as a lawful basis for this type of processing. Only in some cases we may process such data on the basis of our legitimate interest for marketing purposes.
Processing and purposes:
We will process such data only to let you create email signatures and further embed them into your (or your colleagues’) emails.
In some cases, we may use your email signatures for our marketing purposes as it is detailed in our Terms of Use. For instance, we may post email signatures created by you as examples for other users. In such cases we will blur or otherwise hide your personal data so as not to infringe your rights.
Retention period:
We will store these data as long as you keep your account active and 30 days after its deletion unless you erase these data from the account earlier on your own
We may collect some of your personal data automatically with the help of cookies and other similar technologies. We invite you to check our Cookies Policy for further details
Please note that sometimes we may process your data for the period longer than indicated in the sections above. Such processing could be carried only for statistical purposes and subject to the appropriate safeguards in accordance with applicable data protection laws.
What are statistical purposes? Statistical purposes mean any collection and processing of personal data necessary for statistical surveys or to produce statistical results. The statistical purpose implies that such statistical results do not include personal data, but only aggregate data. The statistical results may further be used for various purposes, for example, to assess our business development, understand the market demands and improve our Services.
In most cases, we will anonymize your data before starting processing it for statistical purposes. As a result, such data will no longer be considered personal and its use will be not governed by data protection laws.
If we decide to change the purposes of processing specified above, we will inform you on such changes prior to the use of your personal data within the newly set purposes. Where applicable, you will have to provide your consent for the amended purposes (unless additional purpose of processing is compatible with those listed above).
Please note that we do not sell your data or make any decision based solely on automated processing that may produce legal effects or similar significant effects.
You probably understand that our Website doesn’t work autonomously. In order to provide high-quality Services, we hire people, enter into agreements with independent contractors as well as cooperate with other service providers, companies and organizations. For those reasons, some of your personal data can be shared with the mentioned persons.
In all cases, we adhere to all the requirements of applicable data protection laws and do our best to ensure the security of data processing at all stages.
Our employees and contractors:
Among our employees, there are only Customer Support, Sales and Marketing departments, as well as Development team who can access your data from our databases. They are exactly those persons who are responsible for achieving the declared purposes of data processing and that is why they need to have access to your data.
Right to access to your personal and right to data portability
This means that you can ask Scale Dino what personal data of yours is processed. You may ask us if we process your personal data or not. You may also ask for clarifications on the information described in this Privacy Policy, i.e. purpose of collecting and processing, categories of data processed, period of processing, the list of third parties which have access to information, and information on protection measures we implemented. We may also provide you with your personal data in a structured, commonly used and machine-readable format to enable you to transmit that data to another party or service provider.
Right to rectify your personal data
You can request all the inaccurate personal data concerning you being corrected. You may also request to complete your personal data if you consider that something is missed.
Right to be forgotten
You can request us to erase personal data from our records and records of our third-party services if its processing is no longer necessary to achieve purposes for which it was collected. You may also request so if there are no legal grounds for the processing. In most cases, we will erase it unless otherwise required by legislation.
Right to restrict the processing of your personal data
In some cases, prescribed by law you will also be able to restrict the processing of your data. For example, if you contest the accuracy of your personal data being processed or if we are not interested in our processing of your personal data any longer, but you want us to do this for other reasons, for example, to bring some claim against somebody – then, instead of the erasure of information, its processing will be just restricted.
Right to withdraw your consent
You can withdraw your consent for the processing of your personal data at any time by simply contacting us, without affecting the lawfulness of processing based on the consent before its withdrawal. After receiving such a withdrawal request from you, we will process it in a timely manner and will no longer process your personal data unless otherwise set by law.
Right to object to the processing
In some cases, prescribed by the applicable laws you can object to processing of your personal data.
You can object to the processing of your personal data when the processing is related to the performance of our task carried in the public interest or in the exercise of official authority vested in us; or if we process your data to pursue our or third party’s legitimate interests, and you believe that such interests are overridden by your interests or fundamental rights and freedoms.
If you make a request objecting to processing, we will no longer process the personal data unless we are able to demonstrate compelling legitimate grounds for the processing.
Right to complain
If you have doubts as to our reply or reaction, or absence of such, you have the right to lodge a complaint with a supervisory authority, empowered to resolve such complaints in your country.
Any requests to exercise your rights can be directed to Scale Dino via the contact details provided below. These requests are free of charge.
Please note that we may ask you to verify your identity before responding to such requests.
Scale Dino will provide information on action taken on your request related to your rights specified above within one month of receipt of the request for the longest. That period may be extended to two months if Scale Dino is overwhelmed by the number of requests or the request at issue is complicated and requires a lot of action. We will inform you of any such extension within one month of receipt of the request, together with the reasons for such delay.
Right to be forgotten
As regards the deletion request, we will normally exercise your right to be forgotten but we may retain the data if it is needed to:
Please keep in mind that if you request us to provide the above-mentioned information about processing of personal data, we are obliged to provide such information only for 12 months preceding the date of your request.
We will respond to you within 45 days after establishing your personality. Where it is reasonably necessary, we may extend the time for response to additional 45 days. In such cases, we will notify you of the extension.
Your age
The privacy of children is one of our concerns. Here at Scale Dino we can provide services only in case you are aged 16 or older. If you are under 16, you will need to get your parent’s/guardian’s permission before submission of any personal data to us. If you are underage, and there is no data as to your parent’s/guardian’s permission to use our Website, please do not provide us with your consent for data processing.